PinoyCode is focused on business management software designed to streamline and optimize processes.

HRIS & Payroll Systems is a comprehensive and seamless solution for Philippine companies or Local Government Unit (LGU) that covers all aspects of your business, from human resources, recruitment, training and seminars, performance, timekeeping, and payroll automation. These systems are designed to streamline and simplify administrative tasks related to employee data management, time and attendance tracking, payroll processing, and reporting. With its user-friendly interface and robust features, this software empowers businesses of all sizes to achieve maximum efficiency and productivity.

HRIS & Payroll System

HRIS All-In-One Web Application
"Empowering Your Workforce with Seamless HRIS, Timekeeping, and Payroll Integration."

Human Resources

Human resources employee master data refers to the comprehensive information and details about employees that are stored and maintained by the HR department.

Recruitment

HR recruitment processes vary depending on the size and needs of the organization. Generally, they involve creating job descriptions, sourcing candidates, screening resumes, conducting interviews, and making decisions.

Training & Seminars

Training and seminars are typically used to provide employees with knowledge and skills for job-related tasks. These can include classroom lectures, online courses and webinars, presentations, workshops, and more.

HRIS Timekeeping & Payroll dashboard

Performance

Employee performance refers to the productivity, efficiency, and effectiveness of an individual employee in their job role. It is a measure of how well an employee is meeting or exceeding the expectations and goals set for their position.

Timekeeping

A time and attendance biometric finger scanner is a system that uses biometric technology to track and record employee attendance. It works by scanning an employee's fingerprint and matching it with the stored fingerprint data in the system.

Payroll

Efficient and reliable payroll solution that's fully automated customizable covering all employee benefits, statutory system, loans, and reports generation.

Local Government Unit (LGU) employee's master data is based on CS Form No. 212 Personal Data Sheet (PDS) and other related tables that integrate into the payroll setup. Easy to generate PDS CS Form. 212 in Excel format that populates data from employee master data stored in the database.

  • Personal Information
  • Family Background
  • Educational Background
  • Civil Service Eligibility
  • Work Experience
  • Voluntary Work
  • Learning & Development
  • Other Information
  • Questionnaire
  • 201 Files
  • Payroll Setup
  • Job Information
  • Allowance

Employee's Master Data'

By monitoring and enhancing the capacity and quality of work of your LGU’s workers and personnel, you can ensure that they are equipped to better serve the community and meet the needs of the residents. This will ultimately lead to improved service delivery and a more efficient and effective local government.

Private employee master data is typically kept confidential and is used for HR and payroll purposes.

  • Personal Details
  • Job Information
  • Education
  • Training
  • Allowance
  • 201 Files

HRIS & Payroll User Guide

Download HRIS User Manual
HRIS Timekeeping & Payroll

Tested in construction company:

  • Frey-Fil Corporation
  • FilFirst Concrete Innovation
  • TopCruz Yero Sahig Pader Inc.
  • Baboy, Bigas at Gulay Inc.

Employee's Master Data' HRIS & Payroll System can handle 24/7 operation shifting schedule or moving employee from different shift schedule without any issues in timekeeping process.
DTR Finger Scanner
Timekeeping Process Flow
Payroll Process Flow

Filing of Notices
with online approvals

Paperless requests for all approval are available in their respective assigned approver's inbox.

Overtime

Filing of overtime hours work for approval and must be authorized and signed by the supervisor or department head to accept overtime in the timekeeping process.

Leave Request

Employees must have an available VL Credit to use in filing a leave with pay that the system is not allowed to go through if no available leave credit balance.

Locator Slip

Upon return from the official business, a completed original copy of the Locator Slip should be converted to a PDF file and attached in filing for approval.

dashboard

Manpower Request

Filing of manpower requests and subject to review by department head before proceeding to HR approval. HR department head approves the manpower request that is automatically queued for the recruitment process.

Work-from-home

WFH task activities daily entries and submitting reports every payroll cut-off for review and approval.

Temporary Shift

Moving from different work shifts must file a temporary shift to override the permanent shift schedule assigned to them and must be approved.

Broken Time

Filing of broken time where the work schedule isn’t consistent or continuous, but the number of regular hours or production hours are they same.

Failure IN/OUT

After the timekeeper generates a timesheet cut-off pay period, the system automatically sends those employees with invalid time logs for filing.

Application Module & Reports

An application module is a software component that performs a specific function within an application. It can be used to add new functionality to an existing application or to build a new module from scratch. Application modules provide the building blocks for creating complex applications, while reports provide the insights needed to make informed decisions. By leveraging these tools, developers can create robust, flexible applications that meet the needs of their users.

HR Report

  • Designation Count
  • Manpower Count
  • Expiring Contract
  • Birthday Celebrants
  • Leave Balance
  • COE-Salary Loan
  • COE-Separated Employee
  • Gender
  • Group Age
  • Employment Status Summary
  • Employment Status Details
  • Pay Basis Summary
  • Pay Basis Details
  • Absentees Summary
  • Absentees Detailed
  • Late Summary
  • Late Detailed
  • Employee's Year of Service

Payroll Reports

  • Payroll Summary
  • Payroll Allocation
  • Monthly Labor Cost
  • Monthly Tax Deduction
  • Unionbank ATM Summary
  • Payroll Group by Department
  • Payroll Payslip
  • Payroll Monthly Summary
  • Y-T-D Department
  • Y-T-D Summary
  • Y-T-D Cost By Department
  • Y-T-D Cost Summary
  • Y-T-D Head Count
  • 13th Month Summary
  • 13th Month Payslip
  • Employee Final Pay

Payroll Data Entry

  • Deduction Pay
  • Add Back Pay
  • Other Income
  • Other Allowance
  • Taxable (S-7.4 Prev. Employer)
  • Non-Taxable (S-7.5 Prev. Employer)
  • Loan Management
  • Last Pay
  • PL Hours Deduction

BIR Report

  • Alphalist
  • DAT File 2316
  • ITR Form 2316
  • Relief Purchases
  • Relief Sales
  • Relief Importation

Remittances Report

  • SSS Contribution
  • HDMF Contribution
  • PhilHealth Contribution
  • GSIS Contribution (LGU)
  • Tax Deduction
  • Loans Deduction
  • SSS R3 File
  • GMB's History

Manual Filing

  • Timesheet
  • Overtime
  • Leave
  • Locator Slip
  • Temporary Shift
  • Broken Time
  • Invalid Editing

Timekeeping Inquiry

  • Employee Time Logs
  • Employee Paired Logs
  • View Time Logs
  • Register in Biometric

Timesheet Processing

  • By Branch
  • By Employee
  • Send A Confirmation

Project Charging

  • Daily Working Hours
  • By Employee
  • By Project
  • Summary
  • Labor Cost
  • Timekeeping Comparison

Pending Status

  • Invalid Editing
  • Invalid Approval
  • Confirm Workhours
  • Workhour Approval
  • Processing Status

Timekeeping Reports

  • Daily Time Logs
  • Invalid Data
  • Valid Data
  • With Timesheet
  • Absent Without Pay
  • Dates With Late
  • Approved Invalid
  • Approved Workhours
  • Workhours Distribution
  • Workhours Summary

Self-Service Inquiry

  • Loans
  • Payslip
  • DTR Time Logs
  • Paired Logs
  • DTR Time Card (LGU)
  • Timesheet Computation

Dashboard Filing Stats

  • Timesheet Manual Entry
  • Overtime
  • Leave
  • Locator Slip

Dashboard Graphs

  • Gender
  • Age Group
  • Birthday Celebrants
  • Overtime Total Head Count
  • Total Overtime Hours
  • Total Days Approved Leave
  • Monthly Labor Cost
  • Total Number of Late
  • Total Number of Absent
  • Employee's Year of Service

WFH Monitoring

  • Task Activity
  • O.T. Filing

Online Filing

  • WFH In /Out
  • Overtime
  • Leave
  • Locator Slip
  • Temporary Shift
  • Failure In /Out
  • VL Request Credit
  • Manpower Request

Payroll Processing

  • Employees Last Pay
  • Employees Loans
  • Generate Timesheet
  • Generate Time Card (LGU)
  • Process Timesheet
  • Process Workhour Distribution
  • Re-Process Selected Employees
  • Process Private Ledger
  • Process 13th Month Pay
  • Payroll Monitoring Status

HR Tools

  • Department
  • Holidays
  • Holiday Policy
  • Approvers
  • Shift Schedule
  • Flexi-time Schedule
  • Early Time-Out
  • Rest Day Per-Trip

Timekeeping Tools

  • Transfer DTR
  • Replace Day Types
  • Timesheet
  • Invalid List
  • Audit Trail
  • Daily Computation
  • Workhour Summary

Contract Management

  • MPR Document
  • Contract Alert
  • Completion Notice
  • Monitoring of Contract
  • MPR History

Encrypt Sensitive Information

Sensitive information should be encrypted to protect it from malicious actors. Encryption is the process of transforming information into an unreadable format, usually using a type of algorithm and a key, which is needed to decrypt the information. There are several encryption algorithms available, such as Advanced Encryption Standard (AES), Rivest-Shamir-Adleman (RSA), and Data Encryption Standard (DES). It is important to choose an algorithm that is appropriate for the type of data being encrypted and the level of security needed. Additionally, organizations should use strong passwords and two-factor authentication to protect the encryption key.

To protect data privacy of every employee's the important data like contact number, address, bank account, sss no., tin no., pagibig no. and philhealth number are encrypted to safeguard the sensitive information. Only this web-application can decrypt the encrypted data to a readable format.

Encrypt

Our Workflows

Implementation workflows refer to the specific steps and processes involved in implementing a particular project or initiative within an organization. These workflows outline the tasks, responsibilities, and timelines required to successfully execute the implementation plan.

Meeting

Online meeting and discussion with the prospect client via zoom or other platform to present the HRIS & Payroll System.

Step-1
1 Week

Decision

Waiting for client decision to evaluate the system if all features are applicable and aligned to existing business process.

Step-2
1 Week

Project Development

Project manager will need to assemble a project plan schedule initiation, stakeholder involvement, prioritizing goals, identifying deliverables and contingency plans.

Step-3
3 Weeks

Data Conversion and Uploading

The process of translating data from one format to another data structure to eliminate reentry of master data that already exists in the current system. The process involves extracting data from a source, such as a database, files, and importing it to the required destination.

Step-4
3 Weeks

User Guide Manual

Walk-through the system manual instruction as step-by-step procedure how the system works. The process owner must familiarize the basic functionality of the system in preparation for application testing.

Step-5
2 Weeks

Implementation Preparation

The project manager must be sure that the implementation follows the tasks and activities such as::

  • Perform a system test.
  • Verify all available modules are working properly.
  • Perform an integration test.
  • Perform test scenarios, use cases.
  • Retest functionalities after fixing bugs.

Step-6
1 Month

Go-Live

Technical go-live means that the client has concluded that all the conditions and project scopes have been accepted during the implementation preparation.

Step-7
Good Luck and enjoy the system!

Pricing

  • Basic
  • Php 50.00/month/employee: minimum of 50 active employees, additional employees up to 100 at Php 50.00/month/employee.
  • Employee data management
  • Timekeeping
  • Payroll Processing
  • Timekeeping Reports
  • Remittances & Payroll Reports
  • Monthly Fee: Php 2,500.00
  • Standard
  • Php 75.00/month/employee: minimun of 100 active employees, additional employees up to 150 at Php 50.00/month/employee.
  • Employee data management
  • Advanced HR functionalities
  • Loan management
  • Timekeeping
  • Payroll Processing
  • Timekeeping Reports
  • Remittances & Payroll Reports
  • Monthly Fee: Php 7,500.00
  • Premium
  • Full suite & dedicated hosting account Php 100.00/month/employee: minimum of 250 active employees, unlimited additional employees at Php 50.00/month/employee.
  • Administrator / Maintenance
  • Human Resources
  • Loan management
  • Recruitment / Training & Seminars
  • Performance
  • Timekeeping / Payroll
  • All existing reports
  • Monthly Fee: Php 25,000.00

HRIS & Payroll System Price Quotation (Sample Only)

ACCOUNT TOTAL EMPLOYEES ACTIVE EMPLOYEES PLAN/#EMP PRICE BALANCE ADDITIONAL (Php 50) MONTHLY FEE
BASIC 125 75 50 2,500.00 25 1,250.00 3,750.00
REGULAR 250 150 100 7,500.00 50 2,500.00 10,000.00
PREMIUM 800 500 250 25,000.00 250 12,500.00 37,500.00

Additional Cost:

New report creation: Php 500.00 to Php 1,000.00 or above 1K+, it’s depend on the report format.

Implementation fee for Premium Account: Php: 35,000.00 (1 month).

An implementation fee is a one-time charge that is incurred when a company or organization is implementing a new system, software, or service. This fee covers the costs associated with setting up and configuring the master data setup, including any necessary training and support.

Free service:

  • Enhanced 25 existing reports: provide sample report for customization.
  • Free support via online apps.
  • DTR Biometric Finger Scanner System: buy your own biometric finger scanner device digitalPersona that supported by the system. The system is a real-time recording time logs in cloud server. If no internet connection the system is automatically save to local device and also automatically sync the logs if the internet connection is available.

Ongoing Project:

Mobile apps or Windows apps: Artificial Intelligence (AI) Facial Recognition Time-IN / Time-OUT including Geotagging as part of continued development of the HRIS & Payroll web application.

Note: Cloud based, web server, hosting are included in the subscriptions.

About Us

ruben corral

Ruben Corral

Founder / System Analyst / Programmer
Email: ruben@pinoycode.com

24 years of experience in developing various projects, extensive knowledge and skills in software development to create innovative and efficient solutions.

PinoyCode OPC (COMPANY REG. NO.: 2024040143823-12) is a Filipino-based startup entrepreneur for the year 2024 that offers a range of Information Technology (I.T.) solutions to businesses and individuals. Our services focus on the Human Resources Information System (HRIS), timekeeping and payroll processing, and software development.

We understand the unique challenges and opportunities that businesses face in the Philippines, and our goal is to provide tailored I.T. solutions that meet the specific needs of our clients. Whether you're a small business looking to establish an online application or a large enterprise in need of HRIS and payroll solutions, we have the expertise and experience to deliver high-quality results.

At PinoyCode OPC, we pride ourselves on our commitment to customer satisfaction. We work closely with our clients to understand their requirements and goals, and we strive to deliver innovative and cost-effective solutions that help them achieve success in their digital endeavors.

My team members in software development are my son and daughter who are passionate about technology and dedicated to delivering exceptional results. We stay up-to-date with the latest industry trends and best practices to ensure that our clients receive cutting-edge solutions that give them a competitive edge.

If you're looking for reliable and efficient I.T. solutions in the Philippines, PinoyCode OPC is here to help. Contact us today to discuss your I.T. needs and find out how we can assist you in achieving your business goals.

Developer Team

RJ Corral

BS Information Technology
Implementation Head / Programmer
renz@pinoycode.com

Cyril Ann Corral

BS Pyschology
Graphic Designer
cyril@pinoycode.com

John Rey Corral

Student
Programmer
johnrey@pinoycode.com

Mission & Vision

Mission and Vision

Overall, the mission of an HRIS and payroll system is to enhance HR and payroll operations, reduce administrative burden, and improve employee satisfaction by providing accurate, efficient, and compliant HR and payroll services.

Vision for an HRIS is to create a modern and efficient HR management tool that streamlines processes, enhances data accuracy, improves decision-making, and empowers both HR professionals and employees with self-service capabilities.

Vision for a payroll system is to create a user-friendly, automated, and integrated platform that simplifies and streamlines the payroll process, ensures compliance, provides accurate financial data, and enhances employee satisfaction.

Contact Us

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Policy

private policy

Membership in, and/or usage of pinoycode.com is voluntary. Therefore, any access and/or usage of any services provided by pinoycode.com is an admission that you have read, understood and agreed to all the rules and policies set by pinoycode.com including any amendments, revisions, additions, etc., which is website made from time to time. All information to be posted and/or specified within the website must follow the rules set forth below. pinoycode.com reserves the rights to suspend the account or delete any post , advertisements, reply, comment and/or feedback of members who violates or tends to violate these rules set forth below.

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System Usage policies

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Data Protection

We take the security of our customers’ information seriously and take measures to protect it from unauthorized access, use or disclosure. We use appropriate physical, electronic, and managerial measures to protect customer information from unauthorized access, theft, or disclosure. To protect data privacy of every employee's the important data like address, bank account, sss no., tin no., pagibig no. and philhealth number are encrypted to safeguard the sensitive information. Only this web-application can decrypt the encrypted data to a readable format.

​Data retention

We will retain our customers’ data/information for as long as necessary to fulfill the purposes for which it was collected, and in accordance with any contractual or legal obligations. In determining the retention period, we consider the following factors:

  • The nature and sensitivity of the personal data
  • The purposes for which the personal data was collected
  • The legal and regulatory requirements for data retention
  • The need to defend or assert legal claims

Data Deletion

Once the retention period for our customers’ data has expired, or when the data is no longer necessary for the purpose for which it was collected, it will be securely destroyed or deleted using appropriate technical and organizational measures to be discussed and agreed upon with the customers/data subject, to ensure the protection and confidentiality of the data.

Customer Rights

Customers have the right to access, update, or delete their personal information. They may also receive software updates from time to time.

Notification of Data Breaches

This Privacy Policy is effective as of December 2023 and will remain in effect except for any changes in its provisions in the future, which will be in effect immediately after being posted on this page.

​We reserve the right to update or change our Privacy Policy at any time and you should check this Privacy Policy periodically. Your continued use of the service after we post any modifications to the Privacy Policy and constitute your acknowledgement of the modifications and your consents to abide and be bound by the modified Privacy Policy.

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If you have any questions or concerns about our privacy policy, please use the contact us form on this website.