Filing of Overtime Work Hours

Filing overtime work hours involves documenting the additional hours worked beyond the standard work schedule. This process typically includes recording the start and end times of overtime, specifying the tasks performed, and obtaining necessary approvals. It is important for accurate compensation, compliance with labor laws, and monitoring employee workload. Properly filed overtime hours ensure fair compensation and adherence to labor regulations.

To file for overtime, you typically need to follow the procedures set by your employer. Here are some general steps you might need to take:

• Record Your Overtime Hours: Keep a detailed record of the hours you work beyond your regular work hours. This includes any extra time worked during evenings, weekends, or holidays.
• Check Company Policy: Familiarize yourself with your company's policy on overtime. Understand the rules and procedures for reporting and claiming overtime hours.
• Submit Overtime Hours: Depending on your company's procedures, you may need to submit your overtime hours through a specific system or to your supervisor or HR department.
• Provide Documentation: Be prepared to provide any necessary documentation to support your claim for overtime hours. This could include timesheets, emails, or any other records of your work hours.
• Follow Up: After submitting your overtime hours, follow up with the appropriate department to ensure that your claim is processed in a timely manner.
• Review Your Paycheck: Once your overtime hours have been processed, review your paycheck to ensure that you have been properly compensated for the extra hours worked.
• If you encounter any issues or have questions about the overtime filing process, don't hesitate to reach out to your HR department or supervisor for assistance.

Time & Attendance -> Manual Filing -> Overtime

Timekeeper filing of employees' daily overtime hours work. The filing is grouped by the department for every daily overtime and the timekeeper can file multiple names in one entry with the same OT start time and end time. Click the "Submit" button to add the entries that automatically compute the workhour distribution like regular hours (REG), night differential (ND), overtime (OT), and overtime + night differential (OTND). To proofread the overtime entries, click the "View PDF" button and double-check the overtime entry before requesting approval.

OVERTIME TYPE

• Regular OT
• Rest Day
• Special Holiday
• Regular Holiday
• Double Holiday
• Special Holiday & Rest Day
• Regular Holiday & Rest Day
• Double Holiday & Rest Day

Click the "Overtime Request Approval" button if the overtime data capture is already finished and need to attach the supporting overtime document in a pdf format.

Self-service online overtime filing is also available in the system where HR staff give an HRIS employee user login account to file their overtime hours work and request overtime review & approval.

Benefits:

• Ensures proper compensation for employees who work beyond regular hours.
• Helps maintain compliance with labor laws (e.g., overtime pay requirements).
• Provides accurate and organized records for payroll, audits, and performance analysis.
• Reduces errors and disputes over overtime claims through a structured filing system.

Challenges::

• Manual overtime filing can be prone to errors, delays, and inefficiencies.
• Tracking and processing overtime in a paper-based system can be time-consuming.
• Ensuring consistency in overtime approvals and compliance with labor laws requires careful monitoring.

Automation: Modern systems often integrate overtime filing with digital timekeeping software, which automatically tracks and records overtime hours, reducing manual errors and improving efficiency in payroll and compliance management.