HRIS & Payroll System is an all-in-one platform that streamlines HR tasks, automates payroll, and manages recruitment, training, performance, and timekeeping—built for Philippine businesses and LGUs.

“We show everything you need to know—because true transparency has nothing to hide, not even from competitors, with clarity built into every feature.”

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HRIS & Payroll System v3.01

“All-In-One Web Application: Empowering Your Workforce with Seamless HRIS, Timekeeping, and Payroll Integration.”

Human Resources

Simplify HR with a single hub for employee data, hiring, onboarding, and performance — making people management faster, easier, and smarter.

Recruitment

HR recruitment involves defining roles, sourcing candidates, screening, interviewing, and selecting the best fit for the organization’s needs.

Training & Seminars

Provide employees with essential knowledge and skills through lectures, online courses, webinars, workshops, and other learning formats.

Performance Appraisal

Employee performance evaluates productivity, efficiency, effectiveness and goal achievement against defined job expectations.

Timekeeping

A time and attendance biometric finger scanner tracks employee attendance by verifying fingerprints against the stored fingerprint data in the system.

Loans & Payroll

Reliable payroll solution that is fully automated and customizable, covering all employee benefits, statutory requirements, loan management, and report generation.

Tested in construction company:
  • Frey-Fil Corporation
  • FilFirst Concrete Innovation
  • TopCruz Yero Sahig Pader Inc.
  • Baboy, Bigas at Gulay Inc.

Personal Data Sheet

Local Government Unit (LGU) employee’s master data is based on CS Form No. 212 Personal Data Sheet (PDS) and other related tables that integrate into the payroll setup. Easy to generate PDS CS Form. 212 in Excel format that populates data from employee master data stored in the database.

Data Entry (LGU's)

  • Personal Information
  • Family Background
  • Educational Background
  • Civil Service Eligibility
  • Work Experience
  • Voluntary Work
  • Learning & Development
  • Other Information
  • Questionnaire
  • 201 Files
  • Payroll Setup
  • Job Information
  • Allowance

Data Entry (Private)

Private employee master data is typically kept confidential and is used for HR and payroll purposes.

  • Personal Details
  • Job Information
  • Education
  • Training
  • Allowance
  • 201 Files

Notices are filed online, and paperless approval requests are automatically sent to the designated approver’s inbox.

Overtime

All overtime hours must be properly filed for approval and must be authorized and signed by the supervisor or department head before they can be accepted in the timekeeping process.

Leave Request

Employees must have available Vacation Leave (VL) credits when filing a leave with pay. The system will not process the request if there is no available leave credit balance.

Locator Slip

Upon returning from official business, the completed original copy of the Locator Slip must be converted to a PDF file and attached to the request for approval.

Temporary Shift

Employees who need to change their work shift must file a temporary shift request to override their assigned permanent schedule. This request must be approved before the shift change takes effect.

Broken Time

Employees with non-continuous work schedules must file a Broken Time Request, provided the total regular or production hours remain the same. Approval is required.

Failure IN/OUT

After the timekeeper generates the timesheet for the cut-off period, the system automatically notifies employees with invalid time logs for filing and correction.

Manpower Request

Manpower requests must be submitted for review by the department head before being forwarded to HR for approval. Once approved, the request is automatically queued for recruitment.

Work-from-home

Employees working from home must record their daily task activities and submit a report every payroll cut-off period for review and approval.

Timekeeping Process

Payroll Process

DTR Biometric Finger Scanner In/Out

Payroll Reports

Some Insights

Running HR and payroll doesn’t have to be stressful. Our HRIS & Payroll System keeps everything in one place — from employee records to attendance and salaries — so you can work smarter, not harder.

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Application Module & Reports

An application module is a software component that adds specific functionality, enabling developers to build flexible, robust applications and generate reports for informed decisions.

HR REPORT
PAYROLL REPORTS
  • Payroll Summary
  • Cut-off Summary for all Branches
  • Payroll Allocation
  • Monthly Labor Cost
  • Monthly Tax Deduction
  • Unionbank ATM Summary
  • Payroll Group by Department
  • Payroll Payslip
  • Payroll Monthly Summary
  • YTD Payroll by Department
  • YTD Payroll Summary
  • YTD Payroll Cost By Department
  • YTD Payroll Cost Summary
  • YTD Head Count
  • 13th Month Summary
  • 13th Month Payslip
  • Employee Final Pay
PAYROLL DATA ENTRY
  • Deduction Pay
  • Add Back Pay
  • Other Income
  • Other Allowance
  • Taxable (S-7.4 Prev. Employer)
  • Non-Taxable (S-7.5 Prev. Employer)
  • Loan Management
  • Last Pay
  • PL Hours Deduction
WFH MONITORING
  • Task Activity
  • Overtime Filing
BIR REPORT
  • DAT File 2316
  • ITR Form 2316
  • Relief Purchases
  • Relief Sales
  • Relief Importation
REMITTANCES REPORT
  • SSS Contribution
  • HDMF Contribution
  • PhilHealth Contribution
  • GSIS Contribution (LGU)
  • Tax Deduction
  • Loans Deduction
  • SSS R3 File
MANUAL FILING
  • Timesheet
  • Overtime
  • Leave
  • Locator Slip
  • Temporary Shift
  • Broken Time
  • Invalid Editing
TIMEKEEPING INQUIRY
  • Employee Time Logs
  • Employee Paired Logs
  • View Time Logs
  • Register in Biometric
TIMESHEET PROCESSING
  • By Branch
  • By Employee
  • Send A Confirmation
PROJECT CHARGING
  • Daily Working Hours
  • By Employee
  • By Project
  • Labor Cost Summary
  • Labor Cost Detailed
  • Timekeeping Comparison
PERFORMANCE APPRAISAL
  • Goals
  • Objectives
  • Self Assessment
  • Assessment
  • Merit Adjustment
  • Source Feedback
PENDING STATUS
  • Invalid Editing
  • Invalid Approval
  • Confirm Workhours
  • Workhour Approval
  • Processing Status
TIMEKEEPING REPORTS
  • Daily Time Logs
  • Invalid Data
  • Valid Data
  • With Timesheet
  • Absent Without Pay
  • Dates With Late
  • Approved Invalid
  • Approved Workhours
  • Workhours Distribution
  • Workhours Summary
SELF-SERVICE INQUIRY
  • Loans
  • Payslip
  • DTR Time Logs
  • Paired Logs
  • DTR Time Card (LGU)
  • Timesheet Computation
DASHBOARD FILING STATS
  • Timesheet Manual Entry
  • Overtime
  • Leave
  • Locator Slip
DASHBOARD GRAPHS
  • Gender
  • Age Group
  • Birthday Celebrants
  • Overtime Total Head Count
  • Total Overtime Hours
  • Total Days Approved Leave
  • Monthly Labor Cost
  • Total Number of Late
  • Total Number of Absent
  • Employees Year of Service
CONTRACT MANAGEMENT
  • MPR Document
  • Contract Alert
  • Completion Notice
  • Monitoring of Contract
  • MPR History
ONLINE FILING
  • WFH In/Out
  • Overtime
  • Leave
  • Locator Slip
  • Temporary Shift
  • Failure In /Out
  • VL Request Credit
  • Manpower Request
PAYROLL PROCESSING
  • Employees Last Pay
  • Employees Loans
  • Generate Timesheet
  • Generate Time Card (LGU)
  • Process Timesheet
  • Process Workhour Distribution
  • Re-Process Selected Employees
  • Process Private Ledger
  • Process 13th Month Pay
  • Payroll Monitoring Status
HR TOOLS
  • Infraction
  • Signed Memo
  • Department
  • Holidays
  • Holiday Policy
  • Approvers
  • Shift Schedule
  • Flexi-time Schedule
  • Early Time-Out
  • Rest Day Per-Trip
TIMEKEEPING TOOLS
  • Transfer DTR
  • Replace Day Types
  • Timesheet
  • Invalid List
  • Audit Trail
  • Daily Computation
  • Workhour Summary
RECRUITMENT
  • Job Request Monitoring
  • Job Openings
  • Interview
  • Screening
  • Orientation
  • Job Offer
  • Sources

PRICING

Basic

Php 50.00/month/employee: minimum of 50 active employees, additional employees up to 100 at Php 50.00/month/employee.

  • Employee data management
  • Timekeeping
  • Payroll Processing
  • Timekeeping Reports
  • Remittances & Payroll Reports

Monthly Fee: Php 2,500.00
Annual Fee: Php: 30,000.00

Standard

Php 75.00/month/employee: minimun of 100 active employees, additional employees up to 150 at Php 50.00/month/employee.

  • Employee data management
  • Advanced HR functionalities
  • Loan management
  • Timekeeping
  • Payroll Processing
  • Timekeeping Reports
  • Remittances & Payroll Reports

Monthly Fee: Php 7,500.00
Annual Fee: Php 90,000.00

Premium

Full suite & dedicated hosting account Php 100.00/month/employee: minimum of 250 active employees, unlimited additional employees at Php 50.00/month/employee.

  • Administrator / Maintenance
  • Human Resources
  • Loan management
  • Recruitment / Training & Seminars
  • Performance
  • Timekeeping / Payroll
  • All existing reports

Monthly Fee: Php 25,000.00
Annual Fee: Php 300,000.00

Additional Cost:

New report creation: Php 500.00 to Php 1,000.00 or above 1K+, it’s depend on the report format. Implementation fee for Premium Account: Php: 35,000.00 (1 month).

An implementation fee is a one-time charge that is incurred when a company or organization is implementing a new system, software, or service. This fee covers the costs associated with setting up and configuring the master data setup, including any necessary training and support.

Free service:
  • Enhanced 25 existing reports: provide sample report for customization.
  • Free support via online apps.
  • Free DTR Biometric Finger Scanner System: buy your own biometric finger scanner device DigitalPersona U.are.U 4500 scanner that supported by the system. The system is a real-time recording time logs in cloud server. If no internet connection the system is automatically save to local device and also automatically sync the logs if the internet connection is available.

Frequently Asked Questions

What services does PinoyCode offer?

PinoyCode offers a comprehensive HRIS and Payroll system tailored for Philippine businesses, featuring automated payroll processing, attendance and timekeeping (including broken time, flexi-time, moving temporary shift within the cut-off period and mobile clock-in/out with GPS), and self-service tools for leave, overtime, and shift change requests. It also includes modules for recruitment, training management, and centralized HR operations with performance tracking and compliance dashboards. The system ensures data privacy through encryption of sensitive employee information and supports seamless workflows to streamline HR and payroll tasks.

Book a free demo by filling out a form with your company name, full name, number of employees, contact number, email address, and other required details to schedule a personalized walkthrough of the system.

After the demo and agreement to a one-month free trial, our team conducts a thorough needs assessment to tailor the system to your organization. We then proceed with system setup, data migration using Excel templates, employee onboarding and training, and provide continuous technical support to ensure a smooth and successful transition.

Once the master data is completed, the implementation timeline will vary based on the services you’ve selected. In most cases, go live after the one-month trial period.

Yes, our systems are fully cloud-based, allowing you to access them anytime, anywhere with an internet connection. This ensures real-time updates, remote work flexibility, and seamless collaboration across teams. Your data is securely stored and backed up in the cloud, with encrypted access to protect sensitive information. No additional hardware or software installation is required—just log in through your web browser or mobile device.

Yes, we provide comprehensive technical support and training during the initial setup phase, ensuring your team is fully equipped to use the system. Ongoing support is also available for troubleshooting, system updates, and any questions you may have throughout your usage.

All-in-One HRIS & Payroll System

“Manage your workforce, track attendance, and process payroll — all from one powerful, easy-to-use platform.”

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