HRIS & Payroll System is an all-in-one platform that streamlines HR tasks, automates payroll, and manages recruitment, training, performance, and timekeeping—built for Philippine businesses and LGUs.

“We show everything you need to know—because true transparency has nothing to hide, not even from competitors, with clarity built into every feature.”

HRIS & Payroll System v3.01

“All-In-One Web Application: Empowering Your Workforce with Seamless HRIS, Timekeeping, and Payroll Integration.”

Human Resources

Simplify HR with a single hub for employee data, hiring, onboarding, and performance — making people management faster, easier, and smarter.

Recruitment

HR recruitment involves defining roles, sourcing candidates, screening, interviewing, and selecting the best fit for the organization’s needs.

Training & Seminars

Provide employees with essential knowledge and skills through lectures, online courses, webinars, workshops, and other learning formats.

Performance Appraisal

Employee performance evaluates productivity, efficiency, effectiveness and goal achievement against defined job expectations.

Timekeeping

A time and attendance biometric finger scanner tracks employee attendance by verifying fingerprints against the stored fingerprint data in the system.

Loans & Payroll

Reliable payroll solution that is fully automated and customizable, covering all employee benefits, statutory requirements, loan management, and report generation.

Tested in construction company:

Personal Data Sheet

Local Government Unit (LGU) employee’s master data is based on CS Form No. 212 Personal Data Sheet (PDS) and other related tables that integrate into the payroll setup. Easy to generate PDS CS Form. 212 in Excel format that populates data from employee master data stored in the database.

Data Entry (LGU's)

Personal Information
Family Background
Educational Background
Civil Service Eligibility
Work Experience
Voluntary Work
Learning & Development
Other Information
Questionnaire
201 Files
Payroll Setup
Job Information
Allowance

Data Entry (Private)

Private employee master data is typically kept confidential and is used for HR and payroll purposes.

Notices are filed online, and paperless approval requests are automatically sent to the designated approver’s inbox.

Overtime

All overtime hours must be properly filed for approval and must be authorized and signed by the supervisor or department head before they can be accepted in the timekeeping process.

Leave Request

Employees must have available Vacation Leave (VL) credits when filing a leave with pay. The system will not process the request if there is no available leave credit balance.

Locator Slip

Upon returning from official business, the completed original copy of the Locator Slip must be converted to a PDF file and attached to the request for approval.

Temporary Shift

Employees who need to change their work shift must file a temporary shift request to override their assigned permanent schedule. This request must be approved before the shift change takes effect.

Broken Time

Employees with non-continuous work schedules must file a Broken Time Request, provided the total regular or production hours remain the same. Approval is required.

Failure IN/OUT

After the timekeeper generates the timesheet for the cut-off period, the system automatically notifies employees with invalid time logs for filing and correction.

Manpower Request

Manpower requests must be submitted for review by the department head before being forwarded to HR for approval. Once approved, the request is automatically queued for recruitment.

Work-from-home

Employees working from home must record their daily task activities and submit a report every payroll cut-off period for review and approval.

Timekeeping Process

Payroll Process

DTR Biometric Finger Scanner In/Out

Payroll Reports

Some Insights

Running HR and payroll doesn’t have to be stressful. Our HRIS & Payroll System keeps everything in one place — from employee records to attendance and salaries — so you can work smarter, not harder.

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Application Module & Reports

An application module is a software component that adds specific functionality, enabling developers to build flexible, robust applications and generate reports for informed decisions.

HR REPORT

Designation Count
Manpower Count
Expiring Contract
Birthday Celebrants
Leave Balance
COE-Salary Loan
COE-Separated Employee
Gender
Group Age
Employment Status Summary
Employment Status Details
Pay Basis Summary
Pay Basis Details
Absentees Summary
Absentees Detailed
Late Summary
Late Detailed
Employee's Year of Service

PAYROLL REPORTS

Payroll Summary
Cut-off Summary for all Branches
Payroll Allocation
Monthly Labor Cost
Monthly Tax Deduction
Unionbank ATM Summary
Payroll Group by Department
Payroll Payslip
Payroll Monthly Summary
YTD Payroll by Department
YTD Payroll Summary
YTD Payroll Cost By Department
YTD Payroll Cost Summary
YTD Head Count
13th Month Summary
13th Month Payslip
Employee Final Pay

PAYROLL DATA ENTRY

Deduction Pay
Add Back Pay
Other Income
Other Allowance
Taxable (S-7.4 Prev. Employer)
Non-Taxable (S-7.5 Prev. Employer)
Loan Management
Last Pay
PL Hours Deduction

WFH MONITORING

BIR REPORT

REMITTANCES REPORT

SSS Contribution
HDMF Contribution
PhilHealth Contribution
GSIS Contribution (LGU)
Tax Deduction
Loans Deduction
SSS R3 File

MANUAL FILING

TIMEKEEPING INQUIRY

TIMESHEET PROCESSING

PROJECT CHARGING

PERFORMANCE APPRAISAL

PENDING STATUS

TIMEKEEPING REPORTS

Daily Time Logs
Invalid Data
Valid Data
With Timesheet
Absent Without Pay
Dates With Late
Approved Invalid
Approved Workhours
Workhours Distribution
Workhours Summary

SELF-SERVICE INQUIRY

DASHBOARD FILING STATS

DASHBOARD GRAPHS

Gender
Age Group
Birthday Celebrants
Overtime Total Head Count
Total Overtime Hours
Total Days Approved Leave
Monthly Labor Cost
Total Number of Late
Total Number of Absent
Employees Year of Service

CONTRACT MANAGEMENT

ONLINE FILING

WFH In/Out
Overtime
Leave
Locator Slip
Temporary Shift
Failure In /Out
VL Request Credit
Manpower Request

PAYROLL PROCESSING

Employees Last Pay
Employees Loans
Generate Timesheet
Generate Time Card (LGU)
Process Timesheet
Process Workhour Distribution
Re-Process Selected Employees
Process Private Ledger
Process 13th Month Pay
Payroll Monitoring Status

HR TOOLS

Infraction
Signed Memo
Department
Holidays
Holiday Policy
Approvers
Shift Schedule
Flexi-time Schedule
Early Time-Out
Rest Day Per-Trip

TIMEKEEPING TOOLS

Transfer DTR
Replace Day Types
Timesheet
Invalid List
Audit Trail
Daily Computation
Workhour Summary

RECRUITMENT

PRICING

Basic

Php 50.00/month/employee: minimum of 50 active employees, additional employees up to 100 at Php 50.00/month/employee.

Monthly Fee: Php 2,500.00
Annual Fee: Php: 30,000.00

Standard

Php 75.00/month/employee: minimun of 100 active employees, additional employees up to 150 at Php 50.00/month/employee.

Employee data management
Advanced HR functionalities
Loan management
Timekeeping
Payroll Processing
Timekeeping Reports
Remittances & Payroll Reports

Monthly Fee: Php 7,500.00
Annual Fee: Php 90,000.00

Premium

Full suite & dedicated hosting account Php 100.00/month/employee: minimum of 250 active employees, unlimited additional employees at Php 50.00/month/employee.

Administrator / Maintenance
Human Resources
Loan management
Recruitment / Training & Seminars
Performance
Timekeeping / Payroll
All existing reports

Monthly Fee: Php 25,000.00
Annual Fee: Php 300,000.00

Additional Cost:

New report creation: Php 500.00 to Php 1,000.00 or above 1K+, it’s depend on the report format. Implementation fee for Premium Account: Php: 35,000.00 (1 month).

An implementation fee is a one-time charge that is incurred when a company or organization is implementing a new system, software, or service. This fee covers the costs associated with setting up and configuring the master data setup, including any necessary training and support.

Free service:

Enhanced 25 existing reports: provide sample report for customization.
Free support via online apps.
DTR Biometric Finger Scanner System: buy your own biometric finger scanner device digitalPersona that supported by the system. The system is a real-time recording time logs in cloud server. If no internet connection the system is automatically save to local device and also automatically sync the logs if the internet connection is available.

Frequently Asked Questions

What services does PinoyCode offer?

PinoyCode offers a comprehensive HRIS and Payroll system tailored for Philippine businesses, featuring automated payroll processing, attendance and timekeeping (including broken time, flexi-time, moving temporary shift within the cut-off period and mobile clock-in/out with GPS), and self-service tools for leave, overtime, and shift change requests. It also includes modules for recruitment, training management, and centralized HR operations with performance tracking and compliance dashboards. The system ensures data privacy through encryption of sensitive employee information and supports seamless workflows to streamline HR and payroll tasks.

How can I get started with PinoyCode?

Book a free demo by filling out a form with your company name, full name, number of employees, contact number, email address, and other required details to schedule a personalized walkthrough of the system.

What is the onboarding process?

After the demo and agreement to a one-month free trial, our team conducts a thorough needs assessment to tailor the system to your organization. We then proceed with system setup, data migration using Excel templates, employee onboarding and training, and provide continuous technical support to ensure a smooth and successful transition.

How long does it take to implement the service?

Once the master data is completed, the implementation timeline will vary based on the services you’ve selected. In most cases, go live after the one-month trial period.

Are HRIS & Payroll Systems cloud-based?

Yes, our systems are fully cloud-based, allowing you to access them anytime, anywhere with an internet connection. This ensures real-time updates, remote work flexibility, and seamless collaboration across teams. Your data is securely stored and backed up in the cloud, with encrypted access to protect sensitive information. No additional hardware or software installation is required—just log in through your web browser or mobile device.

Is technical support provided?

Yes, we provide comprehensive technical support and training during the initial setup phase, ensuring your team is fully equipped to use the system. Ongoing support is also available for troubleshooting, system updates, and any questions you may have throughout your usage.

All-in-One HRIS & Payroll System

“Manage your workforce, track attendance, and process payroll — all from one powerful, easy-to-use platform.”